New York State
Recreation & Park Society


The 2020 Annual Conference will draw a wide spectrum of visitors from parks, recreation and therapeutic recreation sectors. Take advantage of this conference to meet new potential clients interested in products and services specific to the leisure services field. Hundreds are expected from municipal parks across New York, as well as therapeutic recreation professionals employed by rehab centers, hospitals and nursing homes.

Marriott's Conference Center and Hotel will provide a most convenient location for exhibitors all under one roof. Special hotel rates apply to commercial visitors. Be sure to see all information listed on the VENUE page and be sure to make reservations through the special group rate conference link.


Sunday, April 26, 2020

  • Set Up: 5:00 p.m. - 7:00 p.m.

Monday, April 27, 2020

  • Set Up: 6:00 a.m. - 10:00 a.m.
EXHIBIT HALL will be available to delegates from 10:00 a.m. - 6:45 pm.
  • Exclusive Exhibit Hall Opening: 10:00 a.m. -10:45 a.m.
  • Lunch / Exhibit Showcase: Noon-1:30 p.m.
  • General Hours: 1:30 p.m. - 6 p.m., Exhibit Hall Social:  6:00 p.m. - 6:45 p.m.
  • NYSRPS Annual Awards Dinner (Additional cost for Exhibitors is $60): 7:00 p.m. - 8:30 p.m.
  • Evening Social - Exhibitors join us for the *NYSRPS Annual Awards or Sleepy Hollow Social    

     *Extra fee applies

Tuesday, April 28, 2020
  • Exhibit Hall Continental Breakfast: 8:30 a.m. - 10:45 a.m.
  • Exhibit Hall Session Industry Trends Panel Discussion: 9:30 a.m. - 10:45 a.m.  (Please contact Exhibitor Liaison, Jen Fava if you may be interested in participating)


Due to very popular demand, all booth spaces for this year’s show have sold out.  While there is a possibility that an exhibitor may cancel, it is unlikely. We would still like to have your company’s presence at the show!  There are some terrific ways to show your support and still have your name in front of our audience.  Please consider one of the many ways to sponsor ‘Vision 2020'. See the Conference Sponsorship page.


Registered? Booth Specifics

What's Included

 What's Extra

  • Two representatives per booth (additional $75 ea.)
  • Pipe/drape/carpeted flooring (8' high backdrop/3' high side rail)
  • One 8'x 8' display space 
  • One 6' x 24" topped and skirted table
  • Two folding chairs (charcoal)
  • Booth ID signage (7" x 40") and representative name badges
  • All meals and socials during conference hours

SEE EXHIBITOR'S KIT for show details and ordering additional booth supplies / shipment needs. 

  • Electricity ($90)
Electricity is available at the check out. If you need to add afterwards, please contact NYSRPS.



Exhibit Hall Map

Booth assignments are made as booth payment is secured. Please contact once your payment is received, and NYSRPS will assist you in selecting your location.

Grand Ballroom & Hallway Booth Maps (click to enlarge in your viewer)



Eventsential is the conference app of choice for NYSRPS. Download the app on your mobile device and search NYSRPS to access the NYSRPS Annual Conference and you will be able to see all show details.

*It is recommended you download the app so you can receive all notifications and easily access the conference info the days of the conference. Stay tuned for app information.

Please contact if you have changes or questions.

See Conference Prospectus for download.

Make your room reservation, as well!


CLICK HERE TO RESERVE! Deadline to reserve under the special group rate code is April 1st.

For any questions or details needed please contact:

2020 Annual Conference Exhibit Chair, Jennifer Fava

CLUE park and rec style!

This Year’s Exhibit Hall Game is No Mystery....Or Maybe it Is!!

Any guesses? Here’s a hint...Colonel Mustard did it in the Billiard Room with the Candlestick! That’s right! This year’s Exhibit Hall Game is a play on the classic board game Clue. For $20 you have the chance to be placed on the exhibit hall game board and will be given a weapon, location or suspect to post at your booth for all to seek out, in their quest to find the winning accusation.

Of course, this game of Clue will be park and rec Style featuring popular places, faces, and items found in our parks that will serve as clues on each player’s game card. Exhibitors wishing to participate simply need to register. 

The day of check in, a clue card will be given to you to post at your booth. Attendees will get to play for free; each receiving a Play Card that will help them note what clues are found around the exhibit hall. Decide how an attendee gets a peek- perhaps filling out a contact form? Once the clue is successfully shown, initial the players game card.

By the process of elimination, a final suspect, weapon and place that remain unfound will help make their accusation, to be entered into a drawing. The correct guess pulled wins the top prize of a beautiful gift basket and free ticket to the NYSRPS 81st Annual Conference & Expo in Saratoga Springs, NY April 18th-21st, 2021.

Are you game? REGISTER NOW or email for further questions.

New York State Recreation & Park Society  501 C3 Not-for-Profit Organization

19 Roosevelt Drive, Suite 200 Saratoga Springs, NY 12866

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